June 7-9, 2019

Pagosa Springs, Colorado

14th Annual

Be a 2019 Festival Volunteer

 

ATTENTION: Our 2019 schedule is nearly full. If you fill out a volunteer application, you will likely be placed on an alternate list to fill in any spots that are cancelled between now and the festival (unless you sign up for Debris Team or Hospitality). We will contact you BEFORE scheduling you into spots to make sure they are acceptable to you. 

 

Please read the volunteer guidelines thoroughly. We depend upon each and every one of our volunteers to keep the festival running smoothly. In all positions you will be dealing with the public, so friendliness is a top requirement. Volunteers are placed into specific shifts on a first come, first serve basis, with preference given to previous FolkWest volunteers in good standing. 

Eligibility:

You must be at least 17 to volunteer; alcohol servers must be 21 and many jobs require you to be 18 and over. Most volunteer positions require some mobility and physical endurance.

First time festival volunteers: 

​If you are applying as a first-time volunteer, you will be required to purchase a 3-day Volunteer pass for $85 before shift can be assigned to you (an email will be sent to you in April with instructions on how to purchase this pass). If you cancel after the deadline of May 22, 2019 or you do not successfully complete your volunteer shifts, you will forfeit 100% of your Volunteer ticket refund and may be ineligible to volunteer in the future.

After successful completion of all assigned volunteer shifts, and no later than June 13, you will receive a full refund of your Volunteer ticket purchase ($85). Cancellation penalties are only incurred if you cancel after the deadlines or do not fulfill your obligations as a volunteer.

If you have already purchased a 3-day festival pass or a 3-day festival & camping pass, you will not be required to purchase a Volunteer pass. We will refund the 3-day pass portion of the ticket (not the camping), once you have completed your shifts. IMPORTANT: You will need to contact us within 2 weeks of the end of the festival if this is the case; only volunteer tickets are cross-checked and refunded.

Just the Basics:

 

How do I earn free 3-day festival admission?

  1. Be 17+.

  2. Apply online. (Unless you want to work security, or on Tom's set up or tear down crew, in which case you should email them directly (info in job descriptions).

  3. We will begin assigning shifts in mid-to-late April, based upon the information provided on your volunteer application. Preference will be given to returning volunteers in good standing. Remember to choose ANY job you will consider (especially if you're a new volunteer) and tell us your preferences in the comment section.

  4. Show up when and where you are supposed to, ready to work.

  5. Work your 2 assigned shifts.

  6. Wait for your refund (if you're a first-timer).

 

How do I blow it?

  1. Cancel late. After May 22nd will cost you to give up your refund on the volunteer ticket, which is not valid for festival entry.

  2. Don't show up at all. That will cost you $85 AND any future chance of volunteering (not to mention the bad karma).

On-site camping is not NOT INCLUDED with volunteer admission.

 

Jobs that include on-site camping are: security, debris team and first aid. Note: You must work all of your shifts on one of those crews to earn the camping upgrade.

 

For all other festival volunteers, camping upgrades are $21 per volunteer AND an On-Site Vehicle Camping Pass must also be purchased if you are planning to drive any vehicle onto Reservoir Hill for any length of time. If you do not want to buy a vehicle pass and are tent camping, you can hike your gear up, have a friend bring it for you, or use the festival camping shuttle from 3 to 8:00 PM.

 

Questions?

Call 970-731-5582

Volunteer Job Descriptions

 

  • Site construction/setup (17+) - You will help build the festival site, including stringing lights, hanging signs, spreading wood chips, fencing, and many other tasks. Physically demanding, may involve working on a ladder, raking, shoveling, etc. This crew runs from Monday, June 3 to Friday, June 7.

  • Site Construction, all day SATURDAY, June 1 (17+) - This crew does a lot of lifting and moving items from storage to Reservoir Hill plus pounding tent stakes, fence posts, etc. Not for those with physical disabilities or limitations. If you are interested in working on this crew, please email Tom Kelley at kelleytom96@gmail.com and do not fill out the volunteer application online.

  • Gate monitors (18+) - You will greet entrants, check them for valid wristbands, and inspect backpacks and coolers for glass and alcohol. It is critical to set a positive, friendly tone at this point of entry while working quickly and with a smile.

  • Box office (18+) - You will meet and greet the public, scan tickets and exchange for wristbands, sell tickets, check in volunteers, answer questions, etc. Basic computer skills are a plus in this fast-paced area.

  • Merchandise tent (18+) - You will organize (straighten, fold and display) merchandise, assist customers with selections and make sales via cash and credit card terminal. Retail experience a plus.

  • Debris Team (17+) - This is a busy job that requires some lifting. You will empty full trash cans and replace can liners as required in areas in and around the venue and campgrounds. If you like to move and stay busy, this is the job for you. VOLUNTEERS WHO WORK 2 SHIFTS ON DEBRIS TEAM WILL RECEIVE A COMPLIMENTARY VOLUNTEER CAMPING UPGRADE ($21 VALUE).

  • First Aid - Our all-volunteer first aid station is staffed by currently licensed RNs, EMTs and physicians. VOLUNTEERS WHO WORK 2 SHIFTS ON FIRST AID WILL RECEIVE A COMPLIMENTARY VOLUNTEER CAMPING UPGRADE ($21 VALUE).

  • Sound & Light Load In/Load Out (17+) - You will assist our sound and lighting company in unloading gear from the truck on Thursday, June 6 from 10 AM to 2 PM and/or help load the gear back into the truck immediately following the end of the last set on Sunday night. You must be physically strong. Load out crew MUST arrive sober and ready to work after the festival; if you sign up for load out and arrive impaired, you will be turned away and your volunteer ticket refund will be forfeited.

  • Security (18+) - You will work more hours (total of 16) than the standard volunteer, but it's definitely worth it for the camaraderie, free camping, meals and a security t-shirt, plus free festival admission. Space on the security crew is limited; if you'd like more information about what is required, contact Bear directly at (970) 946-0424 or email bearbuilt@hotmail.com and do not fill out the volunteer application online.

  • Hospitality (17+) - You will be assisting our caterer with clearing tables, washing dishes and general food service and prep duties in the security tent or backstage area. Shift meal provided.

  • Festival greeter & on site vehicle traffic control (18+) - You will direct all vehicles entering Reservoir Hill festival grounds (including musicians, staff, patrons, alter-abled guests, etc.) to the proper parking area. You will also ensure that guests arriving on foot are directed to the box office to receive their wristband before approaching the venue gate. Friendliness is key.

  • Alcohol servers (21+) - You MUST be 21 by June 7. You will either be checking IDs and selling drink tokens (basic iPad skills required) or pouring and serving beer or wine. We have many returning volunteers, so please do not mark this as your only choice if you are serious about volunteering.

  • Festival Teardown Crew, all day MONDAY, June 10 (17+) - This day involves a lot of lifting and moving items from Reservoir Hill back to storage and other physical labor. Not suitable for people with physical disabilities or limitations. If you are interested in working on this crew, please email Tom Kelley at kelleytom96@gmail.com.

Volunteer FAQs

 

Q: How many hours do I have to work for my pass?

A: For most positions, you will be required to work two 4-hour shifts in exchange for a 3-day festival pass.

 

Q: What if I already bought a ticket?

A: You will receive a refund for the festival portion of the ticket (not the camping) after you successfully complete all scheduled shifts. You will need to email crista@folkwest.com a few days after the event to make sure the refund is processed.

Q: I'm a returning volunteer. Will I get to work the same job at the same time as last year?

A: Not necessarily, but we do give preference to returning volunteers in good standing when assigning shifts.

Q: What if I need to cancel?

A: You can cancel without penalty until May 22, 2019. Any cancellations on or after May 22, 2019 will result in forfeiture of refund on Volunteer Pass and/or inability to volunteer at future FolkWest events. Emergency cancellations will be dealt with on a case-by-case basis.

Q: Can my children accompany me in volunteering?

A: No. Your full attention is required during your scheduled volunteer shifts. They are welcome at the festival and in the campgrounds with proper supervision.

Q: Do you have any volunteer positions for kids under the age of 17?

A: No. Due to liability issues, you must be at least 17 years of age by June 7, 2019 to volunteer. Please note that not all jobs are available to volunteers under age 18.

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